FAQ: How to configure webconferences (admin)

Owned by Netex Sistemas
Last updated: Nov 21, 2016
3 min read

There are two types of webconference activities in LMS Pack: Webconference and External webconference. The difference between both types of activities consist in the provider available for each case.

Webconference activities are performed in LMS Pack virtual rooms and External Webconference by means of any provider that allows to perform webconferences, for example GoToMeeting, Webex or Google Hangouts.

Configuring a session with webconference

To configure a session with webconference, a Webconference activity must be created and added to a course. To do this, we have to perform the following steps:

  1. Click on "Activities" in "Training" menu and click on "Create activity".

  2. Select Webconference from Instructor-led activities and click on "Create activity".
  3. Fill in the fields and click on "Create".
  4. Once the Webconference activity has been created, add it to a course. Publish the course and go to "Sessions" tab in the activity.
  5. Click on "Create session", fill in the fields and click on "Create".
  6. This session requires a virtual room to be performed. Go to "Virtual room" tab and click on "Select room" (virtual rooms will be enabled on-demand).
  7. Select one of the available virtual rooms and click on "Select room".
  8. Add the trainer and enrol the students that will attend the training. Schedule the session from "Details" tab.
  9. Once the session has been scheduled, the trainer can launch the webconference from the trainer portal by clicking on "Sign in to webconference". A window with a selected provider's virtual room will be displayed.
  10. Now, the students can join the webconference by clicking on "Join".

Configuring a session with external webconference

To configure a session with external webconference, an External webconference activity must be created and added to a course. To do this, we have to perform the following steps:

  1. Click on "Activities" in "Training" menu and click on "Create activity".

  2. Select External webconference from Instructor-led activities and click on "Create activity".

  3. Fill in the fields and click on "Create".
  4. Once the External webconference activity has been created, add it to a course. Publish the course and go to "Sessions" tab in the activity.

  5. Click on "Create session" and fill in the fields. Moderator access link and Student access link fields must be filled with access links. These links are supplied by the webconference provider, for example Google Hangouts.
  6. Add the trainer and enrol the students that will attend the training. Schedule the session from "Details" tab.
  7. Once the session has been scheduled, the trainer can launch the webconference from the trainer portal by clicking on "Sign in to webconference". A window with a selected provider's virtual room will be displayed.

  8. Now, the students can join the webconference by clicking on "Join".